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Document Digitization Services

Making Information Work For You

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Does This Sound Familiar?

• Incredibly valuable information is buried within your organization
• Trapped on paper or outdated media — aperture cards, microfilm, microfiche
• Required to keep or maintain records by law or regulation
• Difficult to locate records due to mis-filing, poor storage methods, deteriorating originals

Imaging Solutions

Scanning and indexing for any department, any location

• Custom Solution For Each Project

• Consultation and needs assessment
• Indexing Solutions
• Conversions of any format to any system

• Microfilm, Microfiche, Legacy Systems

• Optimize ability to search and locate data and documents
• Automate information capture when possible
• Organize documents electronically for quick retrieval.
• Standardization of naming conventions
• Delivery into software based platforms

• Enables audit trail, redundant backup, web based access

Woodhull Off-Site Services Portfolio

Document Digitization Services

• Back-file Conversion
• Legacy Conversion Services
• Day Forward Scanning
• Microform
• Project Management
• OCR
• Indexing & Post-processing
• Web Repository
• Document Typing

• Scan & print capacity of over 50m pages/month
• Employees trained in HIPAA & PII document confidentiality
• Production facilities monitored by corporate security
• Electronic data transfers
• Documented chain of custody

Production Workflow

Imaging Production Stats:

• 14,000+ projects each month
• 50+ million images processed monthly
• Index / code over 1,000,000 documents each month
• Process over 4 terabytes of active data
• 1,200+ employees dedicated to image processing

Infrastructure

(Offsite)

Ricoh Business Information Center Virtual Tour

• Digitizing Documents for 30+ years Since 1986!
• Nationwide network of imaging centers

• Scanning Centers

• Operational 24∙7∙365; Locked & secured
• National Best Practices & HIPAA guidelines
• 50+ million images processed monthly

• Quality Control Options

• Standard Visual, Sample, Full Image-to-Page

• Indexing Options

• Domestic, Offshore, or Hybrid

Customizable, scalable & responsive for any customer or budget!

Infrastructure

(Offsite)

• Processing since 1986
• 19+ secure imaging centers

• Offsite Imaging Centers

• Operational 24/7/365; Locked & secured
• National Best Practices, Workflow & HIPAA standards
• 50-70 million images processed per month
• Operational redundancies

• Technology Infrastructure

• Independent secure networks
• Scalable and dynamic based on need

Customizable, Scalable & Responsive

Document Services Infrastructure

Imaging Clients

• Teradata
• Miamisburg Court
• City of Fairborn
• Wells Fargo
• GE
• West Chester Township
• NuVasive

• Coco - Cola
• Highmark
• Middletown Court