Office copiers are one of those tools that get taken for granted — until they start slowing things down. You might not think about yours until a jam happens, a toner issue pops up, or a team member mentions, “It’s acting weird again.”
The truth is, waiting too long to replace your office copier doesn’t just create daily frustration — it quietly chips away at productivity, efficiency, and even security.
Here are some signs it might be time for an upgrade — and how to make the switch easier than you think.
1. You’re Calling for Service More Often Than You Should
If your copier needs regular maintenance, repairs, or “quick fixes,” it’s a sign the machine is past its prime. Frequent downtime disrupts workflow and wastes employee time — especially if your staff is constantly trying to troubleshoot small issues.
Tip: If you’ve placed more than two service calls in the last quarter, it’s time to evaluate.
2. It’s Slowing Down Your Team
Older copiers often have slower print speeds, longer warm-up times, or inconsistent performance. If your copier can’t keep up with demand — or if your team avoids using it altogether — it’s not doing its job.
Modern systems not only print faster but also support features like mobile printing, scan-to-cloud, and automatic job routing.
3. Your Lease Is Up (or Close) — and You’re Still Paying More
If your lease is ending and you’re considering buying out an aging device, think twice. Leasing or purchasing a new machine may be more cost-effective long-term, especially when factoring in the reduced need for repairs and consumables.
4. Your Current Copier Doesn’t Support Modern Workflows
Today’s office workflows are digital, mobile, and cloud-integrated. If your copier doesn’t support secure printing, scan-to-email or cloud services, or remote access — you’re holding your team back.
Security is also a growing concern. Older devices may store sensitive documents on their internal hard drives and lack encryption or secure access controls.
5. It’s Costing You More Than You Think
When you add up lost time, service calls, and the cost per page, old copiers can be deceptively expensive. A modern managed print solution can often cut your total print cost by optimizing device placement, consolidating vendors, and reducing waste.
How Woodhull Makes Upgrading Easy
Whether you need a single machine or a full fleet, Woodhull helps businesses transition to smarter print solutions with ease:
- Print environment assessments to identify waste and cost
- Tailored device recommendations based on actual use
- Flexible leasing or purchase options
- Local support from real people — not just a 1-800 number
You don’t have to deal with the “copier headache” forever. And you don’t have to figure it out alone.
Let’s Take a Look at Your Current Setup
If you’re wondering whether it’s time to replace your copier, let’s talk. We’ll help you evaluate your current system and explore whether an upgrade makes sense — no pressure, no obligation.